Japan Business Trip Preparation — Be Ready for the Meetings That Matter

Ninety minutes before your first Japan trip, first negotiation or first posting — built around your actual agenda, your counterpart and your meetings. Not a lecture on business cards.

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At a glance

Timeline: Scheduled within days · ideally 1–2 weeks before travel
Format: 90 minutes · online or in The Hague
Who joins: You alone, or the travelling team (up to 4)
You keep: A pre-trip checklist tailored to your agenda

Send us your trip agenda and counterpart details in advance — the briefing is prepared against them.

Fit and content

Your agenda, pre-read.

This is for you if

You recognise your situation here

Your first business trip to Japan is in the calendar
You are about to open a negotiation with a Japanese counterpart
You are taking over a Japanese account or reporting line
You are relocating to Japan — or your Japan counterpart is visiting you

What happens

Ninety minutes on what your trip actually needs

Your meetings, previewed — who will be in the room, what their role likely is, what each meeting can and cannot decide
What to prepare — the materials the Japanese side will expect, and the form they travel best in
What to watch for — the signals of agreement, hesitation and risk that a first-time visitor misses
What not to do — the handful of moves that genuinely cost trust (shorter list than you fear)

What you receive

A checklist for this trip — not laminated etiquette.

A first meeting between European and Japanese teams

Tailored pre-trip checklistPreparation, materials, meeting-by-meeting notes for your agenda
Counterpart snapshotWhat is knowable in advance about the organisation and the people you will meet
Follow-up templateThe written record to send after each meeting — in a form the Japanese side can use internally

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