Everything your procurement team will ask — answered in advance.

An NDA is signed before we read anything. A standard mutual NDA template is available on request — or we sign yours; client paper is the norm with larger organisations.

Engagement materials — proposals, minutes, correspondence, maps — are treated as confidential by default, including the fact of the engagement itself. Case studies are published only with written permission, anonymised to the level the client approves.

• Client documents are stored encrypted, on EU-hosted infrastructure, for the duration of the engagement
• Deletion on request at any time, and by default 12 months after the engagement ends
• GDPR-compliant; a processing agreement (DPA) is available for clients that require one
• Sub-processors (e.g. transcription or document tooling) are disclosed before use — no client material enters tools that train on it

We never advise both parties to the same negotiation. Before any engagement we check the named counterparts against current and recent work; if there is a conflict, we decline and say why we can.

Working with two competitors in the same industry on unrelated cases is possible only with strict information separation — and both clients are told the situation in general terms before we proceed.

• Sakura Japanese Workshop · Koediefstraat 5, 2511 CG The Hague, Netherlands
• KvK (Dutch Chamber of Commerce) 87625172
• Professional indemnity insurance in place; certificate available for vendor registration
• Invoicing: fees agreed in writing before each engagement · payment 30 days net